Privacy Policy – Strategy Recruitment Solutions LLP
At Strategy Recruitment Solutions LLP (“Strategy RS”), we are committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and protect your personal data in line with the UK General Data Protection Regulation (UK GDPR).
Who We Are
We are a recruitment business, as defined in the Employment Agencies and Employment Businesses Regulations 2003. We collect and process personal data to match candidates with suitable job opportunities and to support our clients’ hiring needs.
What Data We Collect
Candidates (job seekers):
- Name and contact details
- CV and work history (roles, qualifications, skills, salary, achievements)
- Referees and reference details
- Right to work documentation
- Notes from interviews or assessments
- Information from referees, background checks, or professional bodies (where applicable)
Clients (hiring managers and businesses):
- Contact details and job role
- Hiring history and preferences
- Notes from recruitment discussions
Website visitors and others:
- Information collected via website forms, cookies, and tracking technologies (see our Cookie Policy for details)
How We Collect Your Data
We gather data directly from you (via phone, email, LinkedIn, our website), through referrals, publicly available sources (e.g., LinkedIn), and from referees or background checks (where agreed). Website visitor data is collected through cookies and similar technologies, subject to your consent.
Why We Use Your Data
We process personal data only when we have a lawful basis under the UK GDPR, including:
| Purpose | Lawful Basis |
| Assessing your suitability for a role and contacting you about opportunities | Legitimate interests or Consent (depending on context) |
| Introducing you to clients | Consent |
| Conducting right to work or background checks | Legal obligation |
| Managing recruitment records and client relationships | Legitimate interests |
| Sending marketing or job alerts | Consent |
Where we rely on consent, we will always request and record it before processing. You can withdraw your consent at any time — see the “Your Rights” section below.
Data Sharing
We only share your data with third parties (e.g., clients, background check providers, IT service providers) where necessary and with your prior consent or as required by law. We carry out due diligence to ensure third parties have appropriate data protection safeguards. Your data will not be sold or rented. Data transfers outside the UK/EEA only occur if adequate protections are in place, such as Standard Contractual Clauses.
Data Retention
We retain personal data only as long as necessary, generally no longer than 36 months (3 years):
- For candidates, we retain data while actively working with you and up to 36 months after last contact to consider future opportunities.
- For clients, recruitment records and hiring notes are kept for up to 36 months to comply with legal and business requirements.
- After this period, data is securely deleted or anonymised unless there is a legal reason to retain it longer (e.g., to defend claims).
Data Security
We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse. Access to data is limited to authorised personnel bound by confidentiality. Security measures include encryption, access controls, and regular staff training.
Your Rights
You have the right to:
- Access your personal data and receive a copy
- Correct inaccurate or incomplete information
- Request erasure of your data in certain circumstances
- Object to processing (particularly direct marketing)
- Restrict processing in specific situations
- Request transfer of your data to another party
- Withdraw consent at any time where processing is based on consent
To exercise your rights or raise a concern, please contact us using the details below. We may need to verify your identity before acting on your request. Requests are generally fulfilled free of charge unless they are manifestly unfounded or excessive.
Cookies and Tracking
Our website uses cookies and similar technologies to improve your experience and analyse usage. You can manage your cookie preferences at any time via our cookie banner or settings. For more information, please see our Cookie Policy.
Automated Decision-Making
We do not use automated decision-making or profiling that has legal or significant effects on you.
Changes to This Policy
We may update this policy occasionally. We will notify you of significant changes by email or via a notice on our website.
Contact Us
Data Controller: Strategy Recruitment Solutions LLP
Address: 4 Olden Mead, Letchworth, SG6 2SP
Email: data@strategyrecruitment.co.uk
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.